Employment

The Administrative Assistant is responsible for providing administrative and secretarial support to the CEO.  They must have the ability to be flexible, effectively interface with all departments and personnel within the agency and represent the agency in a highly professional manner with the highest level of confidentiality.  The Administrative Assistant will have a general understanding of financial data with strong problem-solving, planning and organization skills. They must be a self-starter that can work independently.

Responsibilities include:

1. Provides administrative assistance and support to the CEO.
2. Composes and prepares correspondence, reports, and other complex documents.
3. Maintains confidentiality of all agency matters.
4. Must be proficient with Microsoft products such as Excel, Word, Outlook email & calendar, file management in SharePoint & TEAMS and basic database management.
5. Maintain Policy, Procedure, and Personnel Manuals.
6. Maintain employee personnel records and a calendar of all necessary updates to keep files current and in compliance with COA and OIG.
7. Works with CEO and other appropriate staff to assist with COA, OIG, and other regulatory agencies.
8. Onboards new employees ensuring all onboarding documents are completed such as direct deposit, health insurance, and tax forms.
9. Assists all agency qualified employees in the enrollment of benefits, responds to questions, and maintains appropriate records.
10. Serves on the following committees:  Risk Management, Executive Team, Continuous Quality Improvement, Board of Directors, and Case Record Review. Prepares meeting materials which includes compiling reports and documents minutes for each meeting.
11. Maintains and prepares agency billing for reimbursement in all programs.
12. Processes and maintains records of all purchase orders and purchase request.
13. Performs filing for the agency financial officer and CEO.
14. Orders all office supplies as needed.
15. Cover phones during breaks in absence of Clerk/Receptionist. Screens incoming calls and correspondence; responds independently when possible.  Must be able to take correct messages, write, and spell correctly.  Maintain professional demeanor on the phone or with the public.
16. Must be a flexible, self starter, and can work independently after being provided guidance in a very fast paced environment.

Starting Salary: $33,280 Annual

Candidates should have experience working as an Executive or Administrative Assistant and exhibit excellent written and verbal communication skills. Applicants must be over 21 years of age, possess a high school diploma or GED, and must be able to pass a drug test, background check and CAN (Child Abuse & Neglect) check. Please send a cover letter and resume to: Denise Spittler – CEO, d.spittler@gatewaychildren.org,37 N. Maysville St. Mt. Sterling, KY 40353. You can also apply on Indeed. EOE.

Gateway Children’s Services is seeking a Client Services Clerk. This high contact position serves as the initial contact with all clients, staff, and visitors. They must have the ability to answer phones, interface with all departments and personnel within the agency and display the highest level of confidentiality and professionalism. This position will work in partnership with the Program and Treatment team to manage and coordinate the admissions into our Qualified Residential Treatment Program. This position manages and coordinates all functions of the intake office by securing and maintaining appropriate client documentation, files and records related to intake and discharging clients. Candidates should have direct experience working with children/youth preferably providing trauma-specific services, exhibit excellent written and verbal communication skills and be proficient in Microsoft Office applications. Starting pay is $14/hour. Applicants must be over 21 years of age, possess a high school diploma or GED, and must be able to pass a drug test, background check and CAN (Child Abuse & Neglect) check. Please apply on Indeed or send a cover letter and resume to: Denise Spittler – CEO, 37 N. Maysville St. Mt. Sterling, KY 40353. EOE

Gateway Children’s Services is seeking candidates for a full-time Case Manager Position in our Therapeutic Foster Care Program. Position requires a Bachelor’s Degree in Human Services, education or related field. Preferred candidate will have at least 2 year’s professional experience in a social services program working with children/youth in a case management and/or Therapeutic Foster Care Program setting. Position offers a competitive salary and an outstanding benefits package (medical, dental, vision, 403(B) retirement & life insurance). ,Must be able to pass a drug test, background check and CAN (Child Abuse & Neglect) check. Apply online or submit cover letter and resume to Denise Spittler, 37 N. Maysville St., Mt. Sterling, KY 40353. EOE. Job Type: Full-time. Salary: Starting at $36,000.00 per year. Higher salary with more experience.

Gateway Children’s Services is seeking candidates for a full-time Case Manager Position in our Community Response Program. Position requires a Bachelor’s Degree in Human Services, education or related field. Preferred candidate will have at least 2 year’s professional experience in a social services program working with children/youth in a case management setting. Position offers a competitive salary and an outstanding benefits package (medical, dental, vision, 403(B) retirement & life insurance). Must be able to pass a drug test, background check and CAN (Child Abuse & Neglect) check. Submit cover letter and resume to Denise Spittler, 37 N. Maysville St., Mt. Sterling, KY 40353 or through Indeed. EOE. Job Type: Full-time. Salary: Starting at $36,000.00 per year. Higher salary with more experience.